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Rule 24:52:05:02 Fees for services by State Historical Society.

          24:52:05:02.  Fees for services by State Historical Society. The fees for services provided by the State Historical Society are as follows:

 

          (1)  Photocopying:

 

               (a)  Letter and legal size, $.25 for a black and white exposure and $.50 for a color exposure; 11" x 17", $.50 for a black and white exposure and $1.00 for a color exposure, with a minimum charge of $5 for mail orders; oversize copies (larger than 11" x 17"), black and white, $5.00, color $10.00;

               (b)  Survey-Plats, $3;

               (c)  Survey notes, $.50;

               (d)  Fees for K-12 and post secondary students researching at the Cultural Heritage Center receive a 50% discount on fees;

 

          (2)  Microfilm reproduction/inspection/loan:

 

               (a)  Photocopy from a reader/printer, $1 an exposure. K-12 and post secondary students researching at the Cultural Heritage Center receive a 50% discount;

               (b)  Reproduction of a reel, $40;

               (c)  Jacketed fiche reproduced from a reel, $1.50 a jacket;

               (d)  Interlibrary loan of microfilm for four weeks, $10 a reel;

 

                      (i)  Replacement cost for lost interlibrary loan microfilm, $50 a reel;

                      (ii) Interlibrary loan late fee charged after five weeks of receipt, $10 per reel;

 

               (e)  Customer service reproduction of silver copy of microfilm; $45 a reel;

 

          (3)  Microfilm production:

 

               (a)  16 mm microfilm, $85 a reel;

 

                      (i)   16 mm microfilm/microfiche scanning:

 

                           (A)  Greyscale TIFF/JPG $0.10; PDF/crop/split pages $0.10; bookmarking/indexing $0.20; OCR $0.20; disk $1.00;

 

                           (B)  Bitonal TIFF/JPG $0.10; PDF/crop/split pages $0.10; bookmarking/indexing $0.20; OCR $0.20; disk $1.00;

 

                           (C)  Original customer orders include silver and diazo;

 

                           (D)  Services not listed in this section, $20 per hour plus costs;

 

               (b)  35 mm microfilm, $110 a reel;

 

                      (i)   35 mm microfilm scanning:

 

                           (A)  Greyscale TIFF/JPEG $0.10; PDF/crop/split pages $0.10; bookmarking/indexing $0.20: OCR $0.20; disk $1.00

 

                           (B) Bitonal TIFF/JPEG $0.10; PDF/crop/split pages $0.10; bookmarking/indexing $0.20; OCR $0.20; disk $1.00;

 

                           (C)  Original customer orders inlcude silver and diazo;

 

                           (D)  Services not listed in this section, $20 per hour plus costs;

 

          (4)  Electronic Imaging and Scanning:

 

               (a)  $15.00 per visual scan; not including textual documents;

               (b)  $10.00 per visual scan; not including textual documents, for South Dakota State Historical Society members, South Dakota state, local, tribal government agencies, and South Dakota not-for-profit organizations;

               (c)  Digital camera use for text; $15 per day;

               (d)  K-12 and post-secondary students researching at the Cultural Heritage Center receive a 50% discount on scans;

 

          (5)  Use fees apply to all photographic and digital images. The State Historical Society of South Dakota charges a use fee based on its ownership of the physical materials in its collections. Payment of the use fee does not constitute permission to reproduce works that are copyrighted. Users must determine on their own whether the use they intend to make of images invades copyright, rights to privacy, or other rights. Use fee are payable at the time of publication and are nonrefundable:

 

               (a)  One time use charged per image:

 

                      (i)   Private use, public lectures, classroom instruction, or research, no use fees;

                      (ii)  For-profit corporations, partnerships, private business, and individuals:

 

                           (A)  In-state: $10 an image;

                           (B)  Out-of-state: $25 an image;

 

                      (iii)  International: $30 per image;

                      (iv)  Not-for-profit corporations (must provide a copy of IRS verification) and out-of-state government agencies:

 

                           (A)  In-state: no fee;

                           (B)  Out-of-state: $10 an image;

 

                      (v)  South Dakota State Historical Society members: no use fee for up to 10 images per project;

                      (vi) South Dakota state, local, tribal government agencies, and South Dakota not-for-profit: no use fees;

 

               (b)  Revised editions and multiple languages constitute a reuse and must be applied for in writing;

               (c)  Promotional use of images negotiated by contract;

 

          (6)  Records certification, $10 in addition to copying fees;

 

          (7)  Archaeological services:

 

               (a)  Collection curation:

 

                      (i)   Box fee:

 

                           (A)  8"x10"x3" box, $50;

                           (B)  12"x6"x5" box, $75;

                           (C)  12"x18"x5" box, $225;

                           (D)  12"x15"x10" box, $375; and

 

                      (ii)  Processing fee: $75 minimum; each additional hour after the first hour, $60;

 

               (b)  Collections maintenance: $3.50 per cubic foot per year;

               (c)  Curation agreements: $250 per individual per year;

               (d)  Loan processing: $75 minimum, $60 for each additional hour after the first hour;

               (e)  Archaeological permits: $250 per project;

               (f)  ARMS database and GIS access:

 

                      (i)    $1,200 per year for institutional use (up to 10 users); or

                      (ii)   $300 per year per individual; or

                      (iii)  $40 per hour per workstation for in-house access;

 

               (g)  Record search, $75 minimum; each additional hour after the first hour, $60;

               (h)  Other staff assistance, $60 an hour;

 

          (8)  State Archives research services:

 

               (a)  Search of a single record, such as a single newspaper, a single census record, a single naturalization record, a single cemetery record, or a single book, $15;

               (b)  Search of multiple records, $25 an hour;

 

          (9)  Electronic document delivery services:

 

               (a)  Delivery by facsimile, $2 per page;

               (b)  Delivery by email, $2 per page; and

 

          (10)  Services not listed in this section, $30 an hour plus costs.

 

          The South Dakota State Historical Society reserves the right to waive fees on an individual basis at the discretion of either the society director of program officer. The waiver of fees may be made only upon approval of a written application.

 

          The South Dakota State Historical Society reserves the right to refuse requests for digitization, photocopying or microfilming if, in the opinion of the State Archivist. the act would produce an undue burden on staff, or would result in inappropriate use and/or dissemination of State Archives collections.

 

          Source: 13 SDR 90, effective January 22, 1987; 16 SDR 118, effective January 22, 1990; 20 SDR 114, effective January 23, 1994; 20 SDR 218, effective June 30, 1994; 22 SDR 20, effective August 20, 1995; 24 SDR 73, effective December 4, 1997; 26 SDR 168, effective June 25, 2000; 28 SDR 182, effective July 10, 2002; 32 SDR 129, effective January 31, 2006; 35 SDR 82, effective October 22, 2008; 36 SDR 103, effective December 8, 2009; 39 SDR 100, effective December 3, 2012; 42 SDR 14, effective August 10, 2015; 44 SDR 43, effective September 12, 2017.

          General Authority: SDCL 1-18-31.2, 1-20-21.1.

          Law Implemented: SDCL 1-18-31.2, 1-20-21.1.

 


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