24:30:07:01.  State publications library distribution program defined. The state publications library distribution program is meant to collect and distribute any state publication as that term is defined in SDCL 14-1A-1(2).

          Source: 39 SDR 32, effective September 3, 2012.

          General Authority: SDCL 14-1-59(2), 14-1A-2.

          Law Implemented: SDCL 14-1A-2.

          24:30:07:02.  Standards to be met by full depository libraries. The State Library Board shall select two libraries to be full depository libraries under the state publications library distribution program. A full depository library must receive from the State Library one nondigital copy of any state publication available in only nondigital format, and shall agree to educate users about the state publications library distribution program. Libraries designated as full depository libraries shall:

          (1)  Designate a person by name as administrator of the program for the purpose of direct contact with staff at the State Library;

          (2)  Retain and make accessible all state publications obtained through the program, regardless of format, for a minimum of five years with the exception of those publications that are clearly superseded by subsequent editions or that are issued at a later date in cumulated form;

          (3)  Discard publications received through the program only according to procedures set forth by the State Library;

          (4)  Allow the state librarian access to the program for purposes of evaluation;

          (5)  Conduct at least two annual public orientations or workshops that highlight the use of state publications; and

          (6)  Attend, annually, at least one continuing education opportunity offered by the State Library government publications staff.

          Source: 39 SDR 32, effective September 3, 2012.

          General Authority: SDCL 14-1-59(2), 14-1A-2.

          Law Implemented: SDCL 14-1A-2.

          24:30:07:03.  Standards to be met by affiliate depository libraries. In an effort to increase availability and distribution of state publications, the State Library shall also designate libraries that will be affiliate depository libraries. An affiliate depository library may not receive any nondigital copies of state publications, but shall agree to educate users about the state publications library distribution program. Libraries designated as affiliate depository libraries shall:

          (1)  Designate a person by name as administrator of the program for the purpose of direct contact with staff at the State Library;

          (2)  Conduct at least one annual public orientation or workshop that highlights the use of state publications; and

          (3)  Attend, annually, at least one continuing education opportunity offered by the State Library government publications staff.

          Source: 39 SDR 32, effective September 3, 2012.

          General Authority: SDCL 14-1-59(2), 14-1A-2.

          Law Implemented: SDCL 14-1A-2.

          24:30:07:04.  Selection of depository libraries. The State Library Board shall award contracts for full depository libraries from applications received from municipal or county free libraries or state university libraries that meet the requirements of § 24:30:07:02, based upon evaluation of geographic balance, available space and staff, and other factors affecting public access to the collection. The state librarian shall develop and make known procedures for designating affiliate depository libraries that encourage all libraries in South Dakota to participate in the state publications library distribution program.

          Source: 39 SDR 32, effective September 3, 2012.

          General Authority: SDCL 14-1-59(2), 14-1A-2.

          Law Implemented: SDCL 14-1A-2.

          24:30:07:05.  Termination of contracts. If a contract with a full depository is terminated, the state librarian shall determine procedures for disposition of the state publications collection obtained by that library through the program.

          Source: 39 SDR 32, effective September 3, 2012.

          General Authority: SDCL 14-1-59(2), 14-1A-2.

          Law Implemented: SDCL 14-1A-2.

          24:30:07:06.  Notification and availability of publications produced by state agencies. Within 90 days of publication, or by December 1, 2012, whichever is later, state agencies shall notify the State Library of any state publications published after July 1, 2012, to be included in the state publications library distribution program. State agencies shall supply the State Library with the state publications described in the previous sentence as follows:

          (1)  For state publications available only in nondigital format, four copies must be supplied;

          (2)  For state publications available in digital and nondigital formats, one digital copy in PDF or other approved format must be supplied along with two nondigital copies; and

          (3)  For state publications available in digital format only, one digital copy in PDF or other approved format must be supplied.

          The State Library may place on the internet without restriction any items submitted pursuant to this section that are available at no charge from state agencies. For submitted items that are normally available for purchase from the issuing agency, the State Library shall seek permission from the issuing agency before making the items available on the internet.

          Source: 39 SDR 32, effective September 3, 2012.

          General Authority: SDCL 14-1-59(2), 14-1A-2.

          Law Implemented: SDCL 14-1A-3.

          24:30:07:07.  Transition of current documents depository libraries. Libraries previously designated as documents depository libraries under § 24:30:06:04 that do not become full depository libraries under this chapter shall follow procedures developed and made known by the state librarian for disposition of the state publications collections obtained pursuant to chapter 24:30:06.

          Source: 39 SDR 32, effective September 3, 2012.

          General Authority: SDCL 14-1-59(2), 14-1A-2.

          Law Implemented: SDCL 14-1A-3.