CHAPTER 46:24:02
REPORTING REQUIREMENTS
Section
46:24:02:01 Entities required to report.
46:24:02:02 Reportable event.
46:24:02:03 Reportable data elements.
46:24:02:04 Identification code.
46:24:02:05 Method of reporting.
46:24:02:01. Entities required to report. All entities with inpatient psychiatric facilities providing inpatient psychiatric services to minors in the state, other than federal facilities, shall provide reports to the department using the procedures in this article.
Source: 19 SDR 154, effective April 11, 1993.
General Authority:SDCL 27A-15-6.1.
Law Implemented:SDCL 27A-15-6.1.
46:24:02:02. Reportable event. A reportable event is the discharge of a minor from a designated psychiatric unit of an inpatient psychiatric facility.
Source: 19 SDR 154, effective April 11, 1993.
General Authority:SDCL 27A-15-6.1.
Law Implemented:SDCL 27A-15-6.1.
46:24:02:03. Reportable data elements. Each inpatient psychiatric facility providing inpatient psychiatric care to minors must report the following data elements to the department for each case which meets the reporting criterion provided in § 46:24:02:02:
(1) The minor's identification code as prescribed in § 46:24:02:04;
(2) The minor's date of birth;
(3) The minor's sex;
(4) The minor's race;
(5) Admission diagnosis;
(6) Discharge diagnosis;
(7) Discharge to other hospital, home, residential facility, foster care, long-term psychiatric hospital, juvenile detention, inpatient chemical dependency, group home, elopement, or other;
(8) Preferred disposition, if applicable;
(9) Whether an objection hearing was held;
(10) The minor's date of admission to an inpatient psychiatric facility;
(11) The minor's date of discharge from an inpatient psychiatric facility;
(12) The minor's admission status either voluntary, involuntary, or court-ordered;
(13) The results of an objection hearing;
(14) The minor's evaluation status for emotional/behavioral disorder for special education prior to admission if one was completed;
(15) Whether or not the minor was enrolled in special education for an emotional or behavioral disorder;
(16) Where the minor was living prior to admission;
(17) The minor's prior mental health services;
(18) The admitting inpatient psychiatric facilities collateral contacts;
(19) The minor's permanent residence;
(20) The minor's payment source or sources for the inpatient psychiatric treatment; and
(21) The name of the admitting inpatient psychiatric facility.
Source: 19 SDR 154, effective April 11, 1993.
General Authority:SDCL 27A-15-6.1.
Law Implemented:SDCL 27A-15-6.1.
46:24:02:04. Identification code. The inpatient psychiatric hospital shall assign each minor an identification code consisting of six characters, as follows:
(1) The first character is the first letter of the minor's first name;
(2) The second and third characters are the total number of letters in the last name, disregarding any spaces within the name;
(3) The fourth character is the first letter of the minor's last name;
(4) The fifth character is the first letter of the minor's second or middle name. If there is none, it shall be left blank; and
(5) The sixth character is used for twins or triplets, with a 9 assigned to the first minor, an 8 to the second minor, and a 7 to the third minor.
Source: 19 SDR 154, effective April 11, 1993.
General Authority:SDCL 27A-15-6.1.
Law Implemented:SDCL 27A-15-6.1.
46:24:02:05. Method of reporting. Inpatient psychiatric facilities required under § 46:24:02:01 to report shall submit the data required in § 46:24:02:03. The department shall approve the method of data transmission for each inpatient psychiatric facility required to report. A monthly submission to the department shall include batched data of all reportable cases during the period from the first day to the last day, inclusive, of each month. Monthly submissions must reach the department within 60 days following the completion of the end of the month for which the data is being submitted. Submissions shall be addressed to: Division of Mental Health, South Dakota Department of Human Services, East Highway 34, c/o 500 E. Capitol, Pierre, South Dakota, 57501.
Source: 19 SDR 154, effective April 11, 1993.
General Authority:SDCL 27A-15-6.1.
Law Implemented:SDCL 27A-15-6.1.
