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1-27-9Records management programs--Definition of terms.

Terms used in §§ 1-27-9 to 1-27-18, inclusive, mean:

(1)    "Local record," a record of a county, municipality, township, district, authority, or any public corporation or political entity whether organized and existing under charter or under general law, unless the record is designated or treated as a state record under state law;

(2)    "Record," a document, book, paper, photograph, sound recording, or other material, regardless of physical form or characteristics, made or received pursuant to law or ordinance or in connection with the transaction of official business. Library and museum material made or acquired and preserved solely for reference or exhibition purposes, extra copies of documents preserved only for convenience of reference, and stocks of publications and of processed documents are not included within the definition of records as used in §§ 1-27-9 to 1-27-18, inclusive;

(3)    "State agency" or "agency" or "agencies," includes all state officers, boards, commissions, departments, institutions, and agencies of state government;

(4)    "State record," :

(a)    A record of a department, office, commission, board, or other agency, however designated, of the state government;

(b)    A record of the State Legislature;

(c)    A record of any court of record, whether of state-wide or local jurisdiction;

(d)    Any other record designated or treated as a state record under state law.

Source: SL 1967, ch 253, § 1; SL 1992, ch 60, § 2; SL 2011, ch 2, § 20.

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