<html> <head> <title>Rule 20:36:04:01 General requirements for books, records, and indexes.</title> <META NAME="Keywords" Content="Administrative Rules 20:36:04:01"> <META NAME="Description" Content="Administrative Rules 20:36:04:01 General requirements for books, records, and indexes."> <meta http-equiv=Content-Type content="text/html; charset=windows-1252"> <meta name=Generator content="Microsoft Word 15 (filtered)"> <style> <!-- /* Font Definitions */ @font-face {font-family:"Cambria Math"; panose-1:2 4 5 3 5 4 6 3 2 4;} @font-face {font-family:Times; panose-1:2 2 6 3 5 4 5 2 3 4;} /* Style Definitions */ p.MsoNormal, li.MsoNormal, div.MsoNormal {margin:0in; margin-bottom:.0001pt; font-size:10.0pt; font-family:"Times",serif;} a:link, span.MsoHyperlink {color:blue; text-decoration:underline;} a:visited, span.MsoHyperlinkFollowed {color:purple; text-decoration:underline;} .MsoChpDefault {font-size:10.0pt;} @page WordSection1 {size:8.5in 11.0in; margin:1.0in 1.25in 1.0in 1.25in;} div.WordSection1 {page:WordSection1;} --> </style> </head> <body lang=EN-US link=blue vlink=purple> <div class=WordSection1> <p class=MsoNormal style='text-align:justify'><span style='font-size:12.0pt; font-family:"Times New Roman",serif'>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <b>20:36:04:01.&nbsp;&nbsp;General requirements for books, records, and indexes.</b> Before any person is entitled to a certificate of registration to engage in abstracting under the laws of </span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'>this state</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'>, the person shall have an approved abstract plant containing the following:</span></p> <p class=MsoNormal style='text-align:justify'><span style='font-size:12.0pt; font-family:"Times New Roman",serif'>&nbsp;</span></p> <p class=MsoNormal style='text-align:justify'><span style='font-size:12.0pt; font-family:"Times New Roman",serif'>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; (1)&nbsp;&nbsp;A complete index showing every instrument recorded in the register of deeds office in the county in</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'> which</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'> the person proposes to operate, properly listed against the specific property which it affects</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'>;</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'> a separate</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'> miscellaneous</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'> index showing all recorded instruments which do not affect specific property</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'>; a general index showing</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'> all county</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'> aid,</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'> state, and federal tax liens as recorded in the Register of Deeds Office in the county </span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'>in which</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'> the person proposes to operate</span><span style='font-size:12.0pt;font-family: "Times New Roman",serif'>;</span><span style='font-size:12.0pt;font-family: "Times New Roman",serif'> and all unsatisfied judgments as filed with the South Dakota Unified Judicial System</span><span style='font-size:12.0pt;font-family: "Times New Roman",serif'> in the county in which the person proposes to operate</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'>. </span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'>Each</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'> index may be compiled on cards, in bound books, in electronic form, or a loose leaf form, but must be made from an actual check of each page of each book of recorded instruments in said office, and in no case will a copy or film of the numerical index in the</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'> office of the R</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'>egister</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'> of Deeds</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'> be accepted;</span></p> <p class=MsoNormal style='text-align:justify'><span style='font-size:12.0pt; font-family:"Times New Roman",serif'>&nbsp;</span></p> <p class=MsoNormal style='text-align:justify'><span style='font-size:12.0pt; font-family:"Times New Roman",serif'>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; (2)&nbsp;&nbsp;If a numerical index is used showing only the book and page of each instrument, the index must be supplemented by a take-off of each instrument properly arranged in the abstract plant so it can be located from the person's numerical index. Such take-off shall be sufficiently complete to show all essential parts of each instrument, such names, dates, descriptions, acknowledgments, filings, and any special or unusual recitals, covenants, warranties, exceptions, or reservations. Such take-off may be made on cards on loose leaf form or in bound books or film or any other archivable form as approved by the board;</span></p> <p class=MsoNormal style='text-align:justify'><span style='font-size:12.0pt; font-family:"Times New Roman",serif'>&nbsp;</span></p> <p class=MsoNormal style='text-align:justify'><span style='font-size:12.0pt; font-family:"Times New Roman",serif'>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; (3)&nbsp;&nbsp;If the form of index is a card, a loose leaf sheet, an electronic form, or the page of a bound book showing all instruments affecting a particular piece of farm land, or town lot or block, then such index must be in such form as to show all names, dates, acknowledgments, seals, and filings, and </span><span style='font-size:12.0pt; font-family:"Times New Roman",serif'>indicating</span><span style='font-size: 12.0pt;font-family:"Times New Roman",serif'> any special or unusual recitals in each instrument.</span></p> <p class=MsoNormal style='text-align:justify'><span style='font-size:12.0pt; font-family:"Times New Roman",serif'>&nbsp;</span></p> <p class=MsoNormal style='text-align:justify'><span style='font-size:12.0pt; font-family:"Times New Roman",serif'>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <b>Source:</b> SL 1975, ch 16, &#167;&nbsp;1; 12 SDR 151, 12 SDR 155, effective July 1, 1986; 34 SDR 73, effective September 17, 2007; 46 SDR 42, effective October 3, 2019.</span></p> <p class=MsoNormal style='text-align:justify'><span style='font-size:12.0pt; font-family:"Times New Roman",serif'>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <b>General Authority:</b> SDCL <A HREF="/statutes/DisplayStatute.aspx?Type=Statute&Statute=36-13-6">36-13-6</A></span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'>.1(7)</span><span style='font-size:12.0pt;font-family:"Times New Roman",serif'>.</span></p> <p class=MsoNormal style='text-align:justify'><span style='font-size:12.0pt; font-family:"Times New Roman",serif'>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <b>Law Implemented:</b> SDCL <A HREF="/statutes/DisplayStatute.aspx?Type=Statute&Statute=36-13-10">36-13-10.</A></span></p> <p class=MsoNormal style='text-align:justify'><span style='font-size:12.0pt; font-family:"Times New Roman",serif'>&nbsp;</span></p> </div> </body> </html>