<html xmlns="http://www.w3.org/1999/xhtml"><head><meta charset="UTF-8" /><title></title><meta name="Generator" content="PowerTools for Open XML" /><style>span { white-space: pre-wrap; } p.s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdP0 { margin-top: 0; margin-bottom: 0; margin-left: 0; margin-right: 0; text-indent: 0.00in; text-align: justify; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; line-height: 108%; } span.s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0 { color: #000000; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; font-style: normal; font-weight: normal; margin: 0; padding: 0; } span.s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0-000000 { color: #0000FF; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; font-style: normal; font-weight: bold; margin: 0; padding: 0; } span.s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0-000001 { color: #000000; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; font-style: normal; font-weight: bold; margin: 0; padding: 0; } span.s1f7d48c4-c0f2-463f-92b1-4a428bebfcbd000002 { color: #000000; background: white; font-size: 12pt; font-style: normal; font-weight: normal; margin: 0; padding: 0; } span.s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0-000003 { color: #0000FF; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; font-style: normal; font-weight: normal; margin: 0; padding: 0; } </style></head><body><div><p dir="ltr" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdP0"><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0">    </span><a href="https://sdlegislature.gov/Rules?Rule=46:11:04:04"><span class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0-000000">46:11:04:04</span></a><span class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0-000001">.  Retention of records.</span><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0"> A provider must maintain records for six years or supervise the maintenance of records</span><span class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0">,</span><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0"> including:</span></p><p dir="ltr" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdP0"><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbd000002"> </span></p><p dir="ltr" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdP0"><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0">    (1)  Any applications for a person that was accepted and is receiving services including any supporting documents;</span></p><p dir="ltr" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdP0"><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0">    (2)  Any documents that determine eligibility;</span></p><p dir="ltr" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdP0"><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0">    (3)  Any documents pertaining to the provision of services;</span></p><p dir="ltr" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdP0"><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0">    (4)  Any documents on administrative costs;</span></p><p dir="ltr" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdP0"><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0">    (5)  Any fiscal documentation or other records, and information necessary for reporting and accountability as required by the division.</span></p><p dir="ltr" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdP0"><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbd000002"> </span></p><p dir="ltr" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdP0"><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0">    </span><span class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0">If a participant changes direct home and community-based (HCB) service providers, the provider shall transfer the participant's records to the new provider of HCB services.</span><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0"> Each provider must have a written procedure for destruction of records.</span></p><p dir="ltr" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdP0"><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbd000002"> </span></p><p dir="ltr" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdP0"><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0">    </span><span class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0-000001">Source:</span><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0"> 22 SDR 104, effective February 13, 1996; 23 SDR 2, effective July 18, 1996; 27 SDR 63, effective December 31, 2000; 40 SDR 102, effective December 3, 2013</span><span class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0">; 43 SDR 9, effective August 2, 2016; 49 SDR 48, effective November 22, 2022</span><span class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0">.</span></p><p dir="ltr" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdP0"><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0">    </span><span class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0-000001">General Authority:</span><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0"> SDCL </span><a href="https://sdlegislature.gov/Statutes?Statute=27B-2-26"><span class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0-000003">27B-2-26</span></a><span class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0">(2).</span></p><p dir="ltr" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdP0"><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0">    </span><span class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0-000001">Law Implemented:</span><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0"> SDCL </span><a href="https://sdlegislature.gov/Statutes?Statute=27B-2-26"><span class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0-000003">27B-2-26</span></a><span class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0">.</span></p><p dir="ltr" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdP0"><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbd000002"> </span></p><p dir="ltr" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdP0"><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0">    </span><span class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0-000001">Cross-Reference:</span><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0"> Record retention, § </span><a href="https://sdlegislature.gov/Rules?Rule=67:16:34:05"><span class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0-000003">67:16:34:05</span></a><span class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdC0">.</span></p><p dir="ltr" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbdP0"><span xml:space="preserve" class="s1f7d48c4-c0f2-463f-92b1-4a428bebfcbd000002"> </span></p></div></body></html>