<html xmlns="http://www.w3.org/1999/xhtml"><head><meta charset="UTF-8" /><title></title><meta name="Generator" content="PowerTools for Open XML" /><style>span { white-space: pre-wrap; } p.s5b744ab0-f1c7-4681-8508-dafa6db7ae35P0 { margin-top: 0; margin-bottom: 0; margin-left: 0; margin-right: 0; text-indent: 0.00in; text-align: justify; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; line-height: 108%; } span.s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0 { color: #000000; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; font-style: normal; font-weight: normal; margin: 0; padding: 0; } span.s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0-000000 { color: #0000FF; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; font-style: normal; font-weight: bold; margin: 0; padding: 0; } span.s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0-000001 { color: #000000; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; font-style: normal; font-weight: bold; margin: 0; padding: 0; } span.s5b744ab0-f1c7-4681-8508-dafa6db7ae35000002 { color: #000000; background: white; font-size: 12pt; font-style: normal; font-weight: normal; margin: 0; padding: 0; } span.s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0-000003 { color: #0000FF; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; font-style: normal; font-weight: normal; margin: 0; padding: 0; } p.s5b744ab0-f1c7-4681-8508-dafa6db7ae35P0-000004 { margin-top: 0; line-height: 115.0%; margin-bottom: 10pt; margin-left: 0; margin-right: 0; text-indent: 0.00in; text-align: left; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; } </style></head><body><div><p dir="ltr" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35P0"><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">    </span><a href="https://sdlegislature.gov/Rules?Rule=67:61:07:04"><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0-000000">67</span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0-000000">:</span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0-000000">61</span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0-000000">:</span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0-000000">07</span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0-000000">:</span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0-000000">04</span></a><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0-000001">.  Closure and storage of clinical records.</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0"> The agency shall </span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">establish a policy</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0"> and procedures to ensure the closure and storage of </span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">clinical</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0"> records </span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">upon</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0"> the completion</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0"> </span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">or termination of a treatment program</span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">.</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0"> </span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">The policy and procedures must</span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">:</span></p><p dir="ltr" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35P0"><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35000002"> </span></p><p dir="ltr" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35P0"><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">    (1)</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">  Identify, by position or title, the staff members who are responsible for the closure of clinical records within the agency and the management information system</span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">;</span></p><p dir="ltr" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35P0"><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">    (2)</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">  Provide</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0"> for the closure of </span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">a client's clinical records if the client has </span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">not received services from an inpatient or residential program in three days or </span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">if the client has</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0"> not received services from an outpatient program in </span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">thirty</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0"> days; and</span></p><p dir="ltr" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35P0"><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">    (3)</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">  Provide</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0"> for the safe storage of case records for at least six years from</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0"> the date of </span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">closure.</span></p><p dir="ltr" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35P0"><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35000002"> </span></p><p dir="ltr" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35P0"><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">    </span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0-000001">Source:</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0"> </span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">43</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0"> SDR </span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">80</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">, effective </span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">December 5, 2016; 50 SDR 63, effective November 27, 2023</span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">.</span></p><p dir="ltr" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35P0"><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">    </span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0-000001">General Authority:</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0"> SDCL </span><a href="https://sdlegislature.gov/Statutes?Statute=1-36-25"><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0-000003">1-36-25</span></a><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">, </span><a href="https://sdlegislature.gov/Statutes?Statute=34-20A-27"><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0-000003">34-20A-27</span></a><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">.</span></p><p dir="ltr" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35P0"><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">    </span><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0-000001">Law Implemented:</span><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0"> SDCL </span><a href="https://sdlegislature.gov/Statutes?Statute=34-20A-27"><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0-000003">34-20A-27</span></a><span class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35C0">.</span></p><p dir="ltr" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35P0-000004"><span xml:space="preserve" class="s5b744ab0-f1c7-4681-8508-dafa6db7ae35000002"> </span></p></div></body></html>