<html xmlns="http://www.w3.org/1999/xhtml"><head><meta charset="UTF-8" /><title></title><meta name="Generator" content="PowerTools for Open XML" /><style>span { white-space: pre-wrap; } p.s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54P0 { margin-top: 0; margin-bottom: 0; margin-left: 0; margin-right: 0; text-indent: 0.00in; text-align: justify; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; line-height: 108%; } span.s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0 { color: #000000; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; font-style: normal; font-weight: normal; margin: 0; padding: 0; } span.s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0-000000 { color: #0000FF; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; font-style: normal; font-weight: bold; margin: 0; padding: 0; } span.s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0-000001 { color: #000000; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; font-style: normal; font-weight: bold; margin: 0; padding: 0; } span.s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54000002 { color: #000000; background: white; font-size: 12pt; font-style: normal; font-weight: normal; margin: 0; padding: 0; } span.s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0-000003 { color: #0000FF; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; font-style: normal; font-weight: normal; margin: 0; padding: 0; } p.s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54P0-000004 { margin-top: 0; line-height: 115.0%; margin-bottom: 10pt; margin-left: 0; margin-right: 0; text-indent: 0.00in; text-align: left; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; } </style></head><body><div><p dir="ltr" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54P0"><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">    </span><a href="https://sdlegislature.gov/Rules?Rule=67:62:08:03"><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0-000000">67</span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0-000000">:</span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0-000000">62</span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0-000000">:</span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0-000000">08</span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0-000000">:</span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0-000000">03</span></a><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0-000001">.  Closure and storage of case records.</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> The </span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">center</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> shall </span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">establish a policy</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> and procedures to ensure the closure and storage of case records </span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">upon</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> the completion</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> </span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">or termination of</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> a treatment program.</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> </span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">The policy and procedures must</span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">:</span></p><p dir="ltr" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54P0"><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54000002"> </span></p><p dir="ltr" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54P0"><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">    (1)</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">  Identify, by position or title, the staff members who are </span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">responsible for the closure of case</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> </span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">records within the agency and the </span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">management information system</span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">;</span></p><p dir="ltr" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54P0"><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">    (2)</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">  Provide</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> for the closure of </span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">case </span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">records </span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">belonging to</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> clients who</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> </span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">have had no contact</span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">,</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> by phone or by person</span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">,</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> with the agency for a time period no longer</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> </span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">than six months; and</span></p><p dir="ltr" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54P0"><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">    (3)</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">  Provide</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> for the safe storage of case records for at least six years from</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> the </span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">closure.</span></p><p dir="ltr" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54P0"><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54000002"> </span></p><p dir="ltr" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54P0"><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">    </span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0-000001">Source:</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> </span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">43</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> SDR </span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">80</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">, effective </span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">December 5, 2016; 50 SDR 63, effective November 27, 2023</span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">.</span></p><p dir="ltr" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54P0"><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">    </span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0-000001">General Authority:</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> SDCL </span><a href="https://sdlegislature.gov/Statutes?Statute=27A-5-1"><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0-000003">27A-5-1</span></a><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">.</span></p><p dir="ltr" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54P0"><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">    </span><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0-000001">Law Implemented:</span><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0"> SDCL </span><a href="https://sdlegislature.gov/Statutes?Statute=27A-3-1"><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0-000003">27A-3-1</span></a><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">, </span><a href="https://sdlegislature.gov/Statutes?Statute=27A-5-1"><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0-000003">27A-5-1</span></a><span class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54C0">.</span></p><p dir="ltr" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54P0-000004"><span xml:space="preserve" class="s57acb4ec-5ae4-427a-b5f5-4a6bc3fc6b54000002"> </span></p></div></body></html>