<html xmlns="http://www.w3.org/1999/xhtml"><head><meta charset="UTF-8" /><title></title><meta name="Generator" content="PowerTools for Open XML" /><style>span { white-space: pre-wrap; } p.s33465834-bdf4-4e94-ad8c-b13b6edad115P0 { margin-top: 0; margin-bottom: 0; margin-left: 0; margin-right: 0; text-indent: 0.00in; text-align: justify; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; line-height: 108%; } span.s33465834-bdf4-4e94-ad8c-b13b6edad115C0 { color: black; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; font-style: normal; font-weight: normal; margin: 0; padding: 0; } span.s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000000 { color: #0000FF; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; font-style: normal; font-weight: bold; margin: 0; padding: 0; } span.s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000001 { color: black; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; font-style: normal; font-weight: bold; margin: 0; padding: 0; } span.s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000002 { color: #0000FF; background: white; font-family: 'Times New Roman', 'serif'; font-size: 12pt; font-style: normal; font-weight: normal; margin: 0; padding: 0; } span.s33465834-bdf4-4e94-ad8c-b13b6edad115000003 { color: black; background: white; font-size: 12pt; font-style: normal; font-weight: normal; margin: 0; padding: 0; } </style></head><body><div><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    </span><a href="https://sdlegislature.gov/Rules?Rule=10:03:01:01"><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000000">10:03:01:01</span></a><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000001">.  Definitions.</span><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0"> Terms defined in SDCL </span><a href="https://sdlegislature.gov/Statutes?Statute=1-27-9"><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000002">1-27-9</span></a><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0"> have the same meaning in this article. In addition, terms used in this article are defined as follows:</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115000003"> </span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    (1)  "Nonrecord materials," the materials excluded from the definition of "record" in SDCL </span><a href="https://sdlegislature.gov/Statutes?Statute=1-27-9"><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000002">1-27-9</span></a><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">(2);</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115000003"> </span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    (2)  "Petition," a written request by an agency of state government or a unit of local government for action by the board;</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115000003"> </span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    (3)  "Board," the records destruction board;</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115000003"> </span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    (4)  "Statutory minimum retention," the time designated by statute within which specific records may not be destroyed;</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115000003"> </span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    (5)  "State contracts," written evidence of transactions of a contractual nature entered into by an agency of state or local government;</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115000003"> </span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    (6)  "Surety bond," a performance or fidelity bond required by statute and filed with an agency of state or local government to assure the performance of an act or actions;</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115000003"> </span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    (7)  "Records retention and destruction schedule," a schedule submitted by an agency head or public official which proposes the length of time records warrant retention and which has been approved for implementation by the commissioner of </span><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">the Bureau of Human Resources and Administration</span><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">;</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115000003"> </span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    (8)  "Durable medium," a medium for maintaining a record where the properties of such medium provide reasonable assurances against tampering with the information contained in the original and degradation of any reproduction generated, and where the reproduction is an exact copy of the original;</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115000003"> </span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    (9)  "AIIM," Association for Information and Image Management;</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115000003"> </span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    (10)  "ANSI," American National Standards Institute;</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115000003"> </span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    (11)  "ISO," International Organization for Standardization.</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115000003"> </span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    </span><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000001">Source:</span><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0"> 8 SDR 120, effective March 21, 1982; 39 SDR 203, effective June 10, 2013</span><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">; 52 SDR 46, effective October 27, 2025</span><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">.</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    </span><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000001">General Authority:</span><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0"> SDCL </span><a href="https://sdlegislature.gov/Statutes?Statute=1-27-11.1"><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000002">1-27-11.1</span></a><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">, </span><a href="https://sdlegislature.gov/Statutes?Statute=1-27-16"><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000002">1-27-16</span></a><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">.</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    </span><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000001">Law Implemented:</span><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0"> SDCL </span><a href="https://sdlegislature.gov/Statutes?Statute=1-27-11"><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000002">1-27-11</span></a><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">.</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115000003"> </span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    </span><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000001">Cross-References:</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    Surety bond required -- Obligation of prompt payment of laborers and materialmen, SDCL </span><a href="https://sdlegislature.gov/Statutes?Statute=5-21-1"><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000002">5-21-1</span></a><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">.</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    Oath of office for civil officers -- Bond, SDCL </span><a href="https://sdlegislature.gov/Statutes?Statute=3-1-5"><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000002">3-1-5</span></a><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">.</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    Suretyship defined, SDCL </span><a href="https://sdlegislature.gov/Statutes?Statute=56-2-1"><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000002">56-2-1</span></a><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">.</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    Destruction of nonrecord materials, SDCL </span><a href="https://sdlegislature.gov/Statutes?Statute=1-27-15"><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000002">1-27-15</span></a><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">.</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">    Records management procedures prepared by state agencies, SDCL </span><a href="https://sdlegislature.gov/Statutes?Statute=1-27-13"><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0-000002">1-27-13</span></a><span class="s33465834-bdf4-4e94-ad8c-b13b6edad115C0">.</span></p><p dir="ltr" class="s33465834-bdf4-4e94-ad8c-b13b6edad115P0"><span xml:space="preserve" class="s33465834-bdf4-4e94-ad8c-b13b6edad115000003"> </span></p></div></body></html>