ARTICLE 5:01
BOARD OF FINANCE -- STATE TRAVEL
Chapter
5:01:01 Definition of terms.
5:01:02 Allowable travel expenditures.
5:01:03 Travel voucher requirements.
5:01:04 Appeal procedures.
5:01:05 Dual compensation, Transferred.
5:01:06 Voluntary payroll deductions, Transferred.
5:01:07 Household moving allowances.
5:01:01:01. Definitions. Terms used in this article mean:
(1) "Designated city area," an area extending five miles beyond the municipal boundaries of Pierre, Sioux Falls, Aberdeen, Watertown, Brookings, and Rapid City;
(2) "Direct route," the shortest practical route of travel between two points as determined by standard map mileage in accordance with an electronic mapping platform application;
(3) "Post of duty," the location where an employee is permanently assigned for work and permanently resides.
Source: SL 1975, ch 16, § 1; 2 SDR 14, effective August 27, 1975; 4 SDR 8, effective August 15, 1977; 6 SDR 15, effective August 30, 1979; 7 SDR 52, effective May 1, 1981; 8 SDR 154, effective May 23, 1982; 10 SDR 62, effective January 1, 1984; 11 SDR 41, effective September 29, 1984; subdivisions (14) and (15) transferred to § 39:03:01:01, SL 1985, ch 33, § 9, effective July 1, 1985; 21 SDR 4, effective July 22, 1994; 21 SDR 218, effective July 1, 1995; 30 SDR 204, effective June 30, 2004; 39 SDR 221, effective June 27, 2013; 43 SDR 80, effective December 5, 2016; 50 SDR 41, effective October 11, 2023.
General Authority: SDCL 3-9-1, 3-9-2.
Law Implemented: SDCL 3-9-1, 3-9-2, 3-9-4.
Note: Such electronic mapping platform application may be maps.google.com or other similar web mapping service.
CHAPTER 5:01:02
ALLOWABLE TRAVEL EXPENDITURES
Section
5:01:02:01 Allowance for use of privately owned motor vehicle.
5:01:02:01.01 Allowance for use of privately owned motor vehicle by individual with special needs.
5:01:02:02 Repealed.
5:01:02:03 Transferred.
5:01:02:04 Limits for out-of-state travel, meals, and lodging allowances.
5:01:02:04.01 Eligibility for reimbursement of state officers and employees attending public meetings.
5:01:02:05 Repealed.
5:01:02:06 Motor vehicle rentals authorized.
5:01:02:07 Private airplane rates.
5:01:02:08 Charter airplane rates.
5:01:02:09 Repealed.
5:01:02:10 Use of state-owned aircraft for general state business.
5:01:02:10.01 Out-of-country per diem rates.
5:01:02:11 Out-of-state per diem rates.
5:01:02:12 Repealed.
5:01:02:13 Repealed.
5:01:02:14 In-state per diem rates.
5:01:02:14.01 In-state lodging reimbursement for individual with special needs.
5:01:02:15 Official travel rate allowable.
5:01:02:16 Only one ticket allowable per employee.
5:01:02:17 Schedule for computation of travel meal allowances.
5:01:02:18 Repealed.
5:01:02:19 Per diem rates for private trailer house.
5:01:02:20 Interview expenses.
5:01:02:21 Transferred.
5:01:02:22 Registration fees allowable expense.
5:01:02:23 Meals and lodging not to be included in registration expense -- Exception.
5:01:02:24 Repealed.
5:01:02:25 Transferred.
5:01:02:26 Transferred.
5:01:02:27 Repealed.
5:01:02:28 Transferred.
5:01:02:29 Repealed.
5:01:02:30 Transferred
5:01:02:31 Transferred.
5:01:02:32 Transferred.
5:01:02:33 Transferred.
5:01:02:34 Transferred.
5:01:02:35 Transferred.
5:01:02:36 Transferred.
5:01:02:37 Transferred.
5:01:02:38 Transferred.
5:01:02:39 Reimbursement at higher rates.
5:01:02:40 Per diem for certain boards and commissions.
5:01:02:01. Allowance for use of privately owned motor vehicle. Superseded.
Source: SL 1975, ch 16, § 1; 2 SDR 14, effective August 27, 1975; 3 SDR 92, effective July 10, 1977; 6 SDR 15, effective August 30, 1979; 7 SDR 52, effective May 1, 1981; 11 SDR 176, effective June 30, 1985; 15 SDR 194, effective June 22, 1989; 16 SDR 195, effective May 20, 1990; 17 SDR 194, effective June 23, 1991; 19 SDR 68, effective July 1, 1993; 21 SDR 4, effective July 22, 1994; 25 SDR 146, effective July 1, 1999; 30 SDR 204, effective June 30, 2004; 33 SDR 212, adopted May 15, 2007, effective July 1, 2007; 41 SDR 218, effective July 1, 2015; 49 SDR 21, effective September 12, 2022; 50 SDR 41, effective October 11, 2023; 51 SDR 1, effective July 1, 2024.
5:01:02:01.01. Allowance for use of privately owned motor vehicle by individual with special needs. Superseded.
Source: 21 SDR 218, effective July 1, 1995; 25 SDR 146, effective July 1, 1999; 30 SDR 204, effective June 30, 2004; 33 SDR 212, adopted May 15, 2007, effective July 1, 2007; 41 SDR 218, effective July 1, 2015; 49 SDR 21, effective September 12, 2022; 50 SDR 41, effective October 11, 2023; 51 SDR 1, effective July 1, 2024.
5:01:02:02. Allowance for use of privately owned motorcycle.Repealed.
Source: SL 1975, ch 16, § 1; 7 SDR 52, effective May 1, 1981; 10 SDR 62, effective January 1, 1984; 19 SDR 68, effective July 1, 1993; 21 SDR 4, effective July 22, 1994; repealed, 30 SDR 204, effective June 30, 2004.
5:01:02:03. Transferred to § 3:05:03:14.
5:01:02:04. Limits for out-of-state travel, meals, and lodging allowances. Anyone driving a personal or state-owned motor vehicle out of state shall be allowed meals and lodging up to a maximum of two days each way for travel between the post of duty and the business destination. Allowable motor vehicle mileage as provided in SDCL 3-9-1 for out-of-state travel on official state business may not exceed the cost of the most economical commercial air fare available per person traveling.
Source: SL 1975, ch 16, § 1; 1 SDR 44, effective December 9, 1974; 2 SDR 14, effective August 27, 1975; 6 SDR 15, effective August 30, 1979; 10 SDR 62, effective January 1, 1984; 30 SDR 204, effective June 30, 2004; 50 SDR 41, effective October 11, 2023; 51 SDR 1, effective July 1, 2024.
General Authority: SDCL 3-9-1, 3-9-2.
Law Implemented: SDCL 3-9-1, 3-9-2.
5:01:02:04.01. Eligibility for reimbursement of state officers and employees attending public meetings. The following constitutional officers and state employees may be reimbursed for allowable expenses at the state fair, the inaugural, or any other similar public meeting:
(1) A constitutional officer or state employee charged by statute with the responsibility for the operation and administration of the state fair, the inaugural, or any other similar public meeting that is an official state function;
(2) A constitutional officer or state employee charged with the responsibility for maintaining public health, order, safety, tax collections, audits, or the investigation of complaints pertaining to the functions of the public meeting;
(3) A constitutional officer or state employee performing state duties in the same locality during the same time but independent of the state fair, inaugural, or any other similar public meeting;
(4) A constitutional officer or an employee of the state Department of Agriculture and Natural Resources attending the state fair, performing a support function considered necessary by the secretary of the Department of Agriculture and Natural Resources;
(5) An employee of educational television, public radio, or Rural Development Telecommunications Network attending a public meeting for the purpose of media coverage by that agency; and
(6) A constitutional officer or state employee attending a public meeting to perform work-related duties that necessarily require attendance at that public meeting. To obtain reimbursement under this subdivision, the voucher must include a written statement of the purpose of attendance at the public meeting and must be approved by the institution or head of the agency.
Source: 3 SDR 34, effective November 7, 1976; 4 SDR 8, effective August 15, 1977; 6 SDR 15, effective August 30, 1979; 14 SDR 61, effective October 28, 1987; 17 SDR 194, effective June 23, 1991; 21 SDR 4, effective July 22, 1994; SL 2021, ch 1, §§ 8, 19, effective April 19, 2021.
General Authority: SDCL 3-9-7.
Law Implemented: SDCL 3-9-7.
5:01:02:05. Reporting certain private automobile usage to state travel commission.Repealed.
Source: SL 1975, ch 16, § 1; repealed, 6 SDR 15, effective August 30, 1979.
5:01:02:06. Motor vehicle rentals authorized. A regularly scheduled rate by a rent-a-car service is an allowable charge for transportation for state business if a state or privately owned motor vehicle is not available, providing that a receipt and a statement of justification of the above requirements is provided with the voucher.
Source: SL 1975, ch 16, § 1; 3 SDR 34, effective November 7, 1976; 30 SDR 204, effective June 30, 2004
General Authority: SDCL 3-9-1.
Law Implemented: SDCL 3-9-1.
Cross-Reference: Automobile rental receipt, § 3:05:03:09.
5:01:02:07. Private airplane rates. The mileage rates for any state employee flying a privately owned or rented airplane while traveling on state business are as follows:
(1) Piston single engine -- $2.50 per statute mile;
(2) Piston multi engine -- $4.00 per statute mile;
(3) Turbo prop multi engine with fewer than nine seats -- $4.65 per statute mile; and
(4) Turbo prop multi engine with nine seats or more -- $5.65 per statute mile.
Travel by privately owned or rented airplanes may be authorized only by the head of the department.
Source: SL 1975, ch 16, § 1; 1 SDR 44, effective December 9, 1974; 2 SDR 14, effective August 27, 1975; 3 SDR 92, effective July 10, 1977; 6 SDR 15, effective August 30, 1979; 7 SDR 52, effective May 1, 1981; 10 SDR 62, effective January 1, 1984; 14 SDR 61, effective October 28, 1987; 21 SDR 4, effective July 22, 1994; 25 SDR 146, effective July 1, 1999; 33 SDR 212, adopted May 15, 2007, effective July 1, 2007; 41 SDR 218, effective July 1, 2015.
General Authority: SDCL 3-9-1, 3-9-2.
Law Implemented: SDCL 3-9-1, 3-9-2.
5:01:02:08. Charter airplane rates. Any department, agency, or institution may contract for airplane service from private flying stations when alternative methods of transportation are inadequate and when state aircraft are not available. The rates allowed for charter services shall not exceed charges made to private individuals and companies for like services.
Source: SL 1975, ch 16, § 1; 1 SDR 44, effective December 9, 1974; 6 SDR 15, effective August 30, 1979.
General Authority:SDCL 3-9-2.
Law Implemented:SDCL 3-9-2.
Cross-Reference: Emergency charter justification, § 3:05:03:06.
5:01:02:09. Charter service for several persons.Repealed.
Source: SL 1975, ch 16, § 1; repealed, 1 SDR 44, effective December 9, 1974.
5:01:02:10. Use of state-owned aircraft for general state business. When state-owned aircraft are used by other state agencies and departments, the per mile rates shall be determined by the administering agency on the basis of actual cost including operations, maintenance, and administration upon notification and approval of the Board of Finance at least 30 days prior to the effective date of rate change. For any flight, the pilot's subsistence and other travel expenses are allowable. No department shall pay more than their prorated share of the actual cost of the trip.
Source: SL 1975, ch 16, § 1; 2 SDR 14, effective August 27, 1975.
General Authority:SDCL 50-2-15.
5:01:02:10.01. Out-of-country per diem rates. Reimbursement for official state travel outside the United States of America shall be paid in United States dollars. Prior approval by the department head is required for all out-of-country travel. Receipts are required for all reimbursement of lodging. The out-of-country rates are as follows:
(1) The actual cost of lodging up to a maximum of $175 per day. A person designated as having authority to approve out-of-country travel requests may at the person's discretion approve up to 100 additional dollars a day for lodging provided the total amount paid to the employee does not exceed the actual cost of the lodging; and
(2) An allowance for meals in the amount not to exceed $10 for breakfast, $21 for lunch, and $29 for dinner while on travel status.
Source: 7 SDR 52, effective May 1, 1981; 15 SDR 194, effective June 22, 1989; 25 SDR 146, effective July 1, 1999; 33 SDR 66, effective October 23, 2006; 33 SDR 212, adopted May 15, 2007, effective July 1, 2007; 41 SDR 218, effective July 1, 2015.
General Authority: SDCL 3-9-1, 3-9-2.
Law Implemented: SDCL 3-9-1, 3-9-2.
5:01:02:11. Out-of-state per diem rates. The per diem rates for official state travel outside South Dakota are as follows:
(1) The actual cost of lodging up to a maximum of $175 plus tax a day. A person designated as having authority to approve out-of-state travel requests may at the person's discretion approve an additional allowance of up to $100 a day for lodging provided the total amount paid to the employee as reimbursement for lodging does not exceed the actual cost of that lodging; and
(2) An allowance for meals of $10 for breakfast, $18 for lunch, and $28 for dinner a day while on travel status.
Elected state constitutional officers and public utilities commissioners shall be reimbursed for actual expenses for lodging and meals if the officials provide receipts. Such officials may, in lieu of providing receipts for meals, be reimbursed in accordance with subdivision (2) of this section.
Source: SL 1975, ch 16, § 1; 3 SDR 34, effective November 7, 1976; 4 SDR 8, effective August 15, 1977; 6 SDR 15, effective August 30, 1979; 7 SDR 52, effective May 1, 1981; 10 SDR 62, effective January 1, 1984; 15 SDR 194, effective June 22, 1989; 19 SDR 68, effective July 1, 1993; 25 SDR 146, effective July 1, 1999; 31 SDR 115, effective January 27, 2005; 33 SDR 212, adopted May 15, 2007, effective July 1, 2007; 41 SDR 218, effective July 1, 2015; 45 SDR 159, effective July 1, 2019.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.
5:01:02:12. Computation of per diem time.Repealed.
Source: SL 1975, ch 16, § 1; repealed, 6 SDR 15, effective August 30, 1979.
5:01:02:13. Computation of meal schedule times.Repealed.
Source: SL 1975, ch 16, § 1; repealed, 6 SDR 15, effective August 30, 1979.
5:01:02:14. In-state per diem rates. Per diem rates for official in-state travel are as follows:
(1) An allowance for meals of $6 for breakfast, $14 for noon lunch, and $20 for dinner, up to a maximum of $40 a day;
(2) Mileage to and from an in-state work site, allowable only to the extent that it does not exceed the allowable cost of meals and lodging that could be charged if the employee stayed at the work site.
Elected state constitutional officers and public utilities commissioners shall be reimbursed for actual expenses for lodging and meals if the officials provide receipts. Such officials may, in lieu of providing receipts for meals, be reimbursed in accordance with subdivision (2) of this section.
An employee required to perform services under the provisions of SDCL 34-48A-5, if authorized by the Governor, shall be reimbursed for actual expenses for lodging in excess of allowances provided under subdivision (1) of this section if the employee provides receipts.
Upon prior written request of the head of a department or a constitutional officer who hosts a regional or national conference of which the state is a dues-paying member, the Board of Finance may authorize an employee of the department, agency, bureau, or office to be reimbursed for up to the actual costs of lodging if the conference or meeting is in furtherance of the state's interests, concerns, and activities within the scope of the department's, agency's, bureau's, or office's responsibilities; the employee's lodging is required to carry out duties connected with employment; and lodging for the employee at in-state per diem rates is not available.
Source: SL 1975, ch 16, § 1; 1 SDR 44, effective December 9, 1974; 2 SDR 14, effective August 27, 1975; 3 SDR 34, effective November 7, 1976; 3 SDR 92, effective July 10, 1977; 4 SDR 8, effective August 15, 1977; 6 SDR 15, effective August 30, 1979; 7 SDR 52, effective May 1, 1981; 9 SDR 49, effective October 24, 1982; 10 SDR 62, effective January 1, 1984; 11 SDR 176, effective June 30, 1985; 13 SDR 128, effective March 22, 1987; 14 SDR 150, effective May 22, 1988; 15 SDR 194, effective July 1, 1989; 16 SDR 195, effective May 20, 1990; 16 SDR 220, effective July 1, 1990; 17 SDR 194, effective June 23, 1991; 19 SDR 68, effective July 1, 1993; 19 SDR 198, effective July 1, 1993; 21 SDR 4, effective July 22, 1994; 25 SDR 146, effective July 1, 1999; 29 SDR 101, effective July 1, 2003; 31 SDR 115, effective January 27, 2005; 33 SDR 66, effective October 23, 2006; 38 SDR 220, effective July 1, 2012; 41 SDR 34, effective January 1, 2015; 41 SDR 218, effective July 1, 2015;43 SDR 80, effective December 5, 2016; 45 SDR 159, effective July 1, 2019; 51 SDR 1, effective July 1, 2024.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.
Cross-Reference: Allowance for use of privately owned automobile, SDCL 3-9-1.
5:01:02:14.01. In-state lodging reimbursement for individual with special needs. If an individual who has special needs is required to travel on state business and that individual cannot find accessible rooms available at the customary state rates, the individual may be reimbursed for not more than $125 for the accessible room.
An individual with special needs is a person with a disability who requires lodging that is physically accessible.
To receive reimbursement under this section, the individual shall complete a form provided by the State Board of Finance and attach the form to the travel voucher. The form shall contain the name of the individual requesting the reimbursement, the individual's agency, the agency address and phone number, the individual's signature, the signature of the supervisor approving the request, and the date of the travel.
Source: 21 SDR 218, effective July 1, 1995; 41 SDR 218, effective July 1, 2015.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.
5:01:02:17. Schedule for computation of travel meal allowances. The travel meal allowances provided in subdivision 5:01:02:11(2) and subdivision 5:01:02:14(3) shall be computed according to the following schedule:
(1) Breakfast shall be allowed if an employee leaves the post of duty before 5:31 a.m. or returns to the post of duty after 7:59 a.m.;
(2) Noon lunch shall be allowed if an employee leaves the post of duty before 11:31 a.m. or returns to the post of duty after 12:59 p.m.;
(3) Dinner shall be allowed if an employee leaves the post of duty before 5:31 p.m. or returns to the post of duty after 7:59 p.m.
Source: SL 1975, ch 16, § 1; 6 SDR 15, effective August 30, 1979; 7 SDR 52, effective December 4, 1980; 41 SDR 218, effective July 1, 2015.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.
5:01:02:19. Per diem rates for private trailer house. For use of a privately owned trailer house for sleeping accommodations while on in-state or out-of-state official state travel, an allowance of $8 a day plus parking fees and electricity costs is allowed. The total amount may not exceed $26 a day.
Source: SL 1975, ch 16, § 1; 10 SDR 62, effective January 1, 1984; 19 SDR 68, effective July 1, 1993; 41 SDR 218, effective July 1, 2015.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.
5:01:02:20. Interview expenses. Reimbursement for interview expenses of a prospective employee may be paid at the discretion of the department, commission, agency, or board conducting the interview. Official state rates for interview expenses of a prospective employee are set at the applicable out-of-state or in-state rates. Interview expenses may include lodging, meals, transportation, and any other expenses necessary to reimburse a prospective employee for travel from the prospective employee's home to the location of an interview for state employment. Reimbursement for an interagency interview is not an allowable state expenditure. Any expense incurred for a spouse or family of a prospective employee is not an allowable state expenditure.
Source: SL 1975, ch 16, § 1; 3 SDR 34, effective November 7, 1976; 7 SDR 52, effective December 4, 1980; 11 SDR 176, effective June 30, 1985; 50 SDR 41, effective October 11, 2023.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.
Cross-References: Out-of-state per diem allowance rates, § 5:01:02:11; Per diem allowances for in-state travel, § 5:01:02:14.
5:01:02:21. Transferred to § 3:05:03:07.
5:01:02:22. Registration fees allowable expense. Registration fees for meetings shall constitute a reimbursable expense if the state employee was authorized to attend on behalf of state business.
Source: SL 1975, ch 16, § 1.
General Authority:SDCL 3-9-2.
Law Implemented:SDCL 3-9-2.
Cross-Reference: Additional travel voucher requirements for reimbursement of registration expenses, § 5:01:03:17.
5:01:02:23. Meals and lodging not to be included in registration expense -- Exception. The cost of meals or lodging which is included in the registration fee shall be deducted from the registration fee and included as per diem based on rates allowed by § 5:01:02:11 or 5:01:02:14. However, one meal fee per registration fee will be allowable in lieu of reimbursement under subdivision 5:01:02:11(2) or subdivision 5:01:02:14(3) for that meal.
Source: SL 1975, ch 16, § 1; 6 SDR 15, effective August 30, 1979; 41 SDR 218, effective July 1, 2014; 41 SDR 218, effective July 1, 2015.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.
5:01:02:24. Restrictions on state employee moving allowances.Repealed.
Source: SL 1975, ch 16, § 1; 3 SDR 34, effective November 7, 1976; repealed, 11 SDR 41, effective September 29, 1984.
5:01:02:25. Transferred to § 5:01:07:03.
5:01:02:26. Transferred to § 5:01:07:05.
5:01:02:27. Schedules of costs of moving based on weight.Repealed.
Source: SL 1975, ch 16, § 1; 4 SDR 8, effective August 15, 1977; repealed, 11 SDR 41, effective September 29, 1984.
5:01:02:28. Transferred to § 5:01:07:04.
5:01:02:29. Limitation of amount allowed for transit pay.Repealed.
Source: SL 1975, ch 16, § 1; repealed, 6 SDR 15, effective August 30, 1979.
5:01:02:30. Transferred to § 5:01:07:04.
5:01:02:31. Transferred to § 5:01:07:06.
5:01:02:32. Transferred to § 5:01:07:06.
5:01:02:33. Transferred to § 5:01:07:06.
5:01:02:34. Transferred to § 5:01:07:10.
5:01:02:35. Transferred to § 5:01:07:07.
5:01:02:36. Transferred to §§ 5:01:07:03 and 5:01:07:05.
5:01:02:37. Transferred to § 5:01:07:08.
5:01:02:38. Transferred to § 5:01:07:09.
5:01:02:39. Reimbursement at higher rates. A state employee may be reimbursed at higher rates than the applicable out-of-state or in-state rates for travel, lodging, or meals if the state auditor determines that the higher rates would result in a savings to the state. Prior approval of travel expenses by the state auditor is required if a state employee is to be reimbursed at higher rates.
Source: 11 SDR 176, effective June 30, 1985.
General Authority:SDCL 3-9-1, 3-9-2.
Law Implemented:SDCL 3-9-1, 3-9-2.
Cross-References: Out-of-state per diem allowance rates, § 5:01:02:11; Per diem allowances for in-state travel, § 5:01:02:14.
5:01:02:40. Per diem for certain boards and commissions. A recycling and waste management district or a water development district may pay its board or commission members per diem up to a maximum of $75 for each day of actual service for traveling to, attending, and returning from any meeting, hearing, or investigation of the board or commission. Such payment shall be in addition to any travel and subsistence expense the member may receive.
Source: 26 SDR 83, effective December 19, 1999.
General Authority:SDCL 34A-16-8, 46A-3B-10.
Law Implemented:SDCL 34A-16-8, 46A-3B-10.
CHAPTER 5:01:03
TRAVEL VOUCHER REQUIREMENTS
Section
5:01:03:01 Travel vouchers required.
5:01:03:02 Transferred.
5:01:03:03 Transferred.
5:01:03:04 Transferred.
5:01:03:05 Transferred.
5:01:03:06 Transferred.
5:01:03:07 Fleet and Travel Management approval required for certain mileage reimbursement -- Exception.
5:01:03:08 Date and hour of departure required.
5:01:03:09 Additional points visited required.
5:01:03:10 Computation of arrival or departure time.
5:01:03:11 Two trips to airport allowable in exceptional circumstances.
5:01:03:12 Interrupted travel or indirect route of travel at employee's own expense.
5:01:03:13 Travel expense reimbursement for direct route only.
5:01:03:14 Information required regarding reimbursable state travel.
5:01:03:15 Point of return to duty status.
5:01:03:16 Interrupted air travel due to adverse conditions excused.
5:01:03:17 Transferred.
5:01:03:18 Weekend layovers.
5:01:03:01. Travel vouchers required. All claims for reimbursement of traveling expenses while on state business shall be submitted on travel voucher forms available from the central supply service and must be itemized and stated in accordance with these rules.
Source: SL 1975, ch 16, § 1.
General Authority:SDCL 3-9-2.
Law Implemented:SDCL 3-9-2.
5:01:03:02. Transferred to § 3:05:03:10.
5:01:03:02. Transferred to § 3:05:03:10.
5:01:03:04. Transferred to § 3:05:03:12.
5:01:03:05. Transferred to § 3:05:03:01.
5:01:03:06. Transferred to § 3:05:03:04.
5:01:03:07. Fleet and Travel Management approval required for certain mileage reimbursement -- Exception. Fleet and Travel Management approval is required for mileage reimbursement at the high rate under § 5:01:02:01 if an employee's post of duty is a designated city area and Fleet and Travel Management or Department of Transportation pool vehicles are available. Travel by elected officers, departmental secretaries and chairs of state boards and commissions is exempt from the requirements of this section.
Source: SL 1975, ch 16, § 1; 4 SDR 8, effective August 15, 1977; 21 SDR 4, effective July 22, 1994.
General Authority:SDCL 3-9-1.
Law Implemented:SDCL 3-9-1.
5:01:03:10. Computation of arrival or departure time. The time of arrival at, or departure from, a place shall be considered as the time at which the conveyance used by the traveling employee actually leaves or arrives at its regular terminal.
For purposes of this section, terminal means an airport, railroad station, or bus depot when a common carrier is used by the traveler; or an official or temporary duty station when private, pool, or other state-owned motor vehicles are used by the traveler.
Source: SL 1975, ch 16, § 1; 50 SDR 41, effective October 11, 2023.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.
5:01:03:11. Two trips to airport allowable in exceptional circumstances. Two round trips to an airport will be allowable to an employee on state business if the duration of business takes over 24 hours and a commercial air terminal is over 20 miles from the employee's home business station.
Source: SL 1975, ch 16, § 1.
General Authority:SDCL 3-9-2.
Law Implemented:SDCL 3-9-2.
5:01:03:12. Interrupted travel or indirect route of travel at employee's own expense. If a state employee, for personal reasons or the employee's own convenience, travels by any route other than the direct route, or engages in additional travel other than the direct route, the extra expense shall be borne by the employee.
Source: SL 1975, ch 16, § 1; 50 SDR 41, effective October 11, 2023.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.
5:01:03:13. Travel expense reimbursement for direct route only. Reimbursement for travel expenses shall be based on charges which would be incurred by using a direct route.
Source: SL 1975, ch 16, § 1; 6 SDR 15, effective August 30, 1979.
General Authority:SDCL 3-9-2.
5:01:03:14. Information required regarding reimbursable state travel. Any person who travels on state business and who submits a voucher for reimbursement under this chapter shall state on the voucher the date and hour the person begins and leaves official business duties for each item of interrupted or indirect travel.
Source: SL 1975, ch 16, § 1.
General Authority:SDCL 3-9-2.
Law Implemented:SDCL 3-9-2.
5:01:03:15. Point of return to duty status. An employee who engages in interrupted or indirect travel shall is considered to be returned to state business when the employee arrives back at the point from which the employee left duty status or at some point equidistant or nearer to the point of destination.
Source: SL 1975, ch 16, § 1.
General Authority:SDCL 3-9-2.
5:01:03:16. Interrupted air travel due to adverse conditions excused. When weather or plane conditions cause interrupted flight and the expenses are absorbed by the airlines, no payment for meals or lodging will be made.
Source: SL 1975, ch 16, § 1; 6 SDR 15, effective August 30, 1979.
General Authority:SDCL 3-9-2.
Law Implemented:SDCL 3-9-2.
5:01:03:17. Transferred to § 3:05:03:02.
5:01:03:18. Weekend layovers. When an employee is required to perform state duties in a specific area for a period of time longer than one week, the weekend layover may not exceed two days. The cost of the layover may not exceed the cost of a round trip to the employee's duty station and back.
Source: 2 SDR 14, effective August 27, 1975.
General Authority:SDCL 3-9-2.
5:01:04:01. Issuance, amendment, or repeal of rules.Repealed.
Source: SL 1975, ch 16, § 1; repealed, 6 SDR 15, effective August 30, 1979.
5:01:04:02. Declaratory rules. Any interested person may petition the Board of Finance, in writing, for the issuance of a declaratory ruling as to the applicability of any statutory provision or of any rule or order of the board. An original of such petition shall be filed with the Office of the Secretary of State in Pierre, South Dakota, and shall state the factual situation and the statute, rule, or order to which the situation applies, together with a statement of the grounds in support of, and in opposition to, the petitioner's position.
Upon the filing of such petition, the board shall consider the same promptly and may thereupon either grant or deny the petition in whole or in part or make other disposition of the petition. Should the petition be denied in whole or in part, prompt notice shall be given the petitioner of the denial accompanied by a simple statement of the grounds unless the denial be self-explanatory.
Source: SL 1975, ch 16, § 1.
General Authority:SDCL 3-9-2, 20-13-27.
Law Implemented:SDCL 1-26-15.
CHAPTER 5:01:05
DUAL COMPENSATION
(Transferred to Chapter 55:04:01)
(SL 1985, ch 33, § 15, effective July 1, 1985)
CHAPTER 5:01:06
VOLUNTARY PAYROLL DEDUCTIONS
(Transferred to Chapter 39:03:01)
(SL 1985, ch 33, § 9, effective July 1, 1985)
CHAPTER 5:01:07
HOUSEHOLD MOVING ALLOWANCES
Section
5:01:07:01 Reimbursement limits for a for hire carrier, Repealed.
5:01:07:02 Reimbursement limits for a private carrier, Repealed.
5:01:07:03 Allowable household moving expenses, Repealed.
5:01:07:04 Mobile home moving expense allowance, Repealed.
5:01:07:05 Allowable travel pay in addition to moving expenses, Repealed.
5:01:07:06 Allowable storage expenses, Repealed.
5:01:07:07 Moving allowance for professionals, Repealed.
5:01:07:08 Authorization required for reimbursement of moving expenses for professionals, Repealed.
5:01:07:09 Requirements for application for moving expenses for professionals, Repealed.
5:01:07:10 Return of moving allowance.
5:01:07:11 Allowable travel expenses for professionals, Repealed.
5:01:07:01. Reimbursement limits for a for hire carrier. Repealed.
Source: 11 SDR 41, effective September 29, 1984; 50 SDR 41, effective October 11, 2023.
5:01:07:02. Reimbursement limits for a private carrier. Repealed.
Source: 11 SDR 41, effective September 29, 1984; 50 SDR 41, effective October 11, 2023.
5:01:07:03. Allowable household moving expenses. Repealed.
Source: SL 1975, ch 16, § 1; 3 SDR 34, effective November 7, 1976; 4 SDR 8, effective August 15, 1977; 6 SDR 15, effective August 30, 1979; transferred from §§ 5:01:02:25, 5:01:02:36, 11 SDR 41, effective September 29, 1984; 50 SDR 41, effective October 11, 2023.
5:01:07:04. Mobile home moving expense allowance. Repealed.
Source: SL 1975, ch 16, § 1; 3 SDR 34, effective November 7, 1976; 6 SDR 15, effective August 30, 1979; transferred from §§ 5:01:02:28, 5:01:02:30, 11 SDR 41, effective September 29, 1984; 50 SDR 41, effective October 11, 2023.
5:01:07:05. Allowable travel pay in addition to moving expenses. Repealed.
Source: SL 1975, ch 16, § 1; 6 SDR 15, effective August 30, 1979; transferred from §§ 5:01:02:26, 5:01:02:36, 11 SDR 41, effective September 29, 1984; 39 SDR 221, effective June 27, 2013; 50 SDR 41, effective October 11, 2023.
5:01:07:06. Allowable storage expenses. Repealed.
Source: SL 1975, ch 16, § 1; 4 SDR 8, effective August 15, 1977; transferred from §§ 5:01:02:31, 5:01:02:32, 5:01:02:33, 11 SDR 41, effective September 29, 1984; 50 SDR 41, effective October 11, 2023.
5:01:07:07. Moving allowance for professionals. Repealed.
Source: 1 SDR 44, effective December 9, 1974; 2 SDR 14, effective August 27, 1975; 6 SDR 15, effective August 30, 1979; transferred from § 5:01:02:35, 11 SDR 41, effective September 29, 1984; 11 SDR 176, effective June 30, 1985; 17 SDR 194, effective June 23, 1991; 34 SDR 200, effective January 28, 2008; 39 SDR 221, effective June 27, 2013; 43 SDR 80, effective December 5, 2016; 50 SDR 41, effective October 11, 2023.
5:01:07:08. Authorization required for reimbursement of moving expenses for professionals. Repealed.
Source: 1 SDR 44, effective December 9, 1974; 2 SDR 14, effective August 27, 1975; transferred from § 5:01:02:37, 11 SDR 41, effective September 29, 1984; 50 SDR 41, effective October 11, 2023.
5:01:07:09. Requirements for application for moving expenses for professionals. Repealed.
Source: 1 SDR 44, effective December 9, 1974; 4 SDR 8, effective August 15, 1977; 6 SDR 15, effective August 30, 1979; transferred from § 5:01:02:38, 11 SDR 41, effective September 29, 1984; 50 SDR 41, effective October 11, 2023.
5:01:07:10. Return of moving allowance. If an employee leaves the employ of the state following a move, the employee must repay the state a portion of the relocation allowance as provided in the table below, unless the employee was unable to continue due to illness or injury or was dismissed.
6 months or less | 100% |
Greater than 6 months to 12 months | 75% |
Greater than 12 months to 18 months | 50% |
Greater than 18 months to 24 months | 25% |
Greater than 24 months | 0% |
Source: SL 1975, ch 16, § 1; 4 SDR 8, effective August 15, 1977; 6 SDR 15, effective August 30, 1979; transferred from § 5:01:02:34, 11 SDR 41, effective September 29, 1984; 50 SDR 41, effective October 11, 2023.
General Authority: SDCL 3-9-11.
Law Implemented: SDCL 3-9-9, 3-9-11, 3-9-12.
5:01:07:11. Allowable travel expenses for professionals. Repealed.
Source: 39 SDR 221, effective June 27, 2013; 50 SDR 41, effective October 11, 2023.
