39:01:01:01. Definitions. Terms used in this article mean:
(1) "Authorizing agents," department secretaries, bureau commissioners, constitutional officers, officials of the judicial system, and the legislative research council, or their designees;
(2) "Bureau," the bureau of finance and management;
(3) "Travelers," all state employees authorized to travel while conducting official state business;
(4) "Continuous traveler," a state officer or employee whose recurring travel is authorized yearly or seasonally;
(5) "Travel advance," payment made to employees who are authorized to travel on official business.
Source: SL 1975, ch 16, § 1; 1 SDR 20, effective August 25, 1974; 1 SDR 83, effective July 13, 1975; 12 SDR 70, effective October 29, 1985.
General Authority:SDCL 3-9-18.
CHAPTER 39:01:02
TRAVEL ADVANCES
Section
39:01:02:01 Advance request.
39:01:02:02 Advance approval.
39:01:02:03 Advance repayment.
39:01:02:04 Advance limit.
39:01:02:05 Continuous advances.
39:01:02:01. Advance request. Individuals desiring a travel advance must submit an advance travel request to their budget unit's fiscal officer. The authorizing agent shall determine the amount of advance an employee may receive within the limits established by § 39:01:02:04 and shall determine the employee's last day of travel for the purpose of complying with the advance repayment period established in § 39:01:02:03.
Source: SL 1975, ch 16, § 1; 12 SDR 70, effective October 29, 1985.
General Authority:SDCL 3-9-18.
39:01:02:02. Advance approval. A voucher for a travel advance must be approved by the authorizing agent and signed by the traveler. The bureau shall process advance travel requests and notify the state auditor of past due accounts. The state auditor or the business manager of a state institution not on the central payroll may withhold from an employee's paycheck any amounts owed but not repaid in accordance with § 39:01:02:03.
Source: SL 1975, ch 16, § 1; 1 SDR 20, effective August 25, 1974; 12 SDR 70, effective October 29, 1985.
General Authority:SDCL 3-9-18.
39:01:02:03. Advance repayment. Travel expenses incurred against a travel advance and repayment of any unused advance amount must be submitted within 20 days after the last day of travel. The budget unit's fiscal office shall collect any unused amount of travel advance from the employee and deposit it to the state treasury. The state auditor shall approve travel expense vouchers and submit a copy of the approval to the bureau. The state treasurer shall approve the cash deposit voucher and submit a copy to the bureau.
Source: SL 1975, ch 16, § 1; 1 SDR 20, effective August 25, 1974; 12 SDR 70, effective October 29, 1985.
General Authority:SDCL 3-9-18.
39:01:02:04. Advance limit. A travel advance may not be
less than $200. A travel advance may not exceed estimated expenses or the
maximum of $2,000.
Source:
SL 1975, ch 16, § 1; 8 SDR 44, effective October 25, 1981; 10 SDR 142,
effective June 28, 1984; 12 SDR 70, effective October 29, 1985; 14 SDR 47,
effective October 1, 1987; 32 SDR 55, effective October 20, 2005.
General
Authority: SDCL 3-9-18.
Law
Implemented: SDCL 3-9-14.
39:01:02:05. Continuous advances. Advances to individuals who are continuous travelers shall be an estimated average monthly expense amount. The bureau shall monitor these advance amounts and shall make adjustments as needed.
Continuous travelers must submit travel expense vouchers against the travel advance or no further warrant may be issued until the advance is repaid. The bureau shall notify the state auditor of continuous travelers who should receive no further warrants.
Before June 30 of each year, budget units must request the continuation of the travel advance for each continuous traveler in writing to the bureau.
Source: 12 SDR 70, effective October 29, 1985.
General Authority:SDCL 3-9-18.
CHAPTER 39:01:03
CONTINUOUS TRAVEL
(Repealed. 12 SDR 70, effective October 29, 1985)
