Administrative Rule 24:17:03 | South Dakota Legislature

24:17:03:01. Requirement to submit student record form. Each accredited school district shall report, for each student attending school within the school district, detailed information on the student as requested by the secretary on the student record form.

Source: 28 SDR 19, effective August 19, 2001.

General Authority: SDCL 13-13-37.4.

Law Implemented: SDCL 13-3-51, 13-13-1.2, 13-13-37.4.

Rule 24:17:03:02 Student data submission.

24:17:03:02. Student data submission. The due date for submission of the fall student data through the student information system is 15 days following the last Friday of September of each school year. State aid fall enrollment count is final on the last business day of October and no additional students may be added after this date but may be removed if found to be reported in error. The December child count data is due 10 days following December 1 of each school year. If a due date falls on a weekend or state holiday, the due date is the next business day following the scheduled due date.

The final student record forms for each school year must be submitted no later than the second Friday in June of each school year.

Source: 28 SDR 19, effective August 19, 2001; 29 SDR 111, effective February 12, 2003; 35 SDR 253, effective May 11, 2009; 36 SDR 215, effective July 6, 2010.

General Authority: SDCL 13-13-37.4.

Law Implemented: SDCL 13-3-51, 13-13-1.2, 13-13-37.4.

Cross-Reference: Average daily membership, SDCL 13-13-10.1.

Rule 24:17:03:03 Extension of deadlines.

24:17:03:03. Extension of deadlines. The secretary may extend any of the deadlines contained in this chapter. The extension may be on a case-by-case basis or a blanket extension for all school districts required to submit the forms. Blanket extensions shall be granted if the state's reporting format fails for a significant amount of time. Individual extensions may be granted upon written request signed by both the chief executive officer and board president of the school district if the district experiences unforeseeable extenuating circumstances.

Source: 28 SDR 19, effective August 19, 2001.

General Authority: SDCL 13-13-37.4.

Law Implemented: SDCL 13-3-51, 13-13-37.4.

Rule 24:17:03:04 Department review of student records.

24:17:03:04. Department review of student records. Department staff shall review all student record forms to verify the accuracy of the data reported. Except as provided in this chapter, no student may be reported as attending more than one attendance center for the same period of time.

Source: 28 SDR 19, effective August 19, 2001.

General Authority: SDCL 13-13-37.4.

Law Implemented: SDCL 13-3-51, 13-13-1.2, 13-13-10.1, 13-13-37.4.

Rule 24:17:03:05 Exception to nonduplicative dates requirement.

24:17:03:05. Exception to nonduplicative dates requirement. Any residentially placed student reported as attending a short-term group care education program may be reported as attending another attendance center for the same period of time, not to exceed 90 consecutive school days. After attending for more than 90 consecutive school days, the student must be dropped on the ninety-first day from the count of the attendance center at which the student was enrolled prior to being enrolled in the short-term group care education program.

Source: 28 SDR 19, effective August 19, 2001.

General Authority: SDCL 13-13-37.4.

Law Implemented: SDCL 13-3-51, 13-13-10.1, 13-13-37.4.

Rule 24:17:03:06 Student count for state aid purposes.

24:17:03:06. Student count for state aid purposes. No student who has an unexcused absence of 15 consecutive school days may be included in the count of the attendance center for state aid purposes, retroactive to the last day the student attended school or had an excused absence. An excused absence, for purposes of this section, includes medical illness and enrollment in a short-term group care education program for up to 90 consecutive school days. Nothing in this section supersedes the student due process requirements referenced in SDCL chapter 13-32, article 24:07, or other applicable law.

Source: 28 SDR 19, effective August 19, 2001; 36 SDR 215, effective July 6, 2010; 43 SDR 176, effective July 3, 2017.

General Authority: SDCL 13-3-51, 13-13-37.4.

Law Implemented: SDCL 13-3-51, 13-13-10.1, 13-13-37.4.

Rule 24:17:03:07 Average daily membership weight of students attending short-term group care education program.

24:17:03:07. Average daily membership weight of students attending short-term group care education program. For the purpose of calculating local need for the foundation aid formula, the department shall multiply the average daily membership for residentially placed students attending each short-term group care education program by 1.2.

Source: 28 SDR 19, effective August 19, 2001.

General Authority: SDCL 13-13-37.4.

Law Implemented: SDCL 13-13-10.1, 13-13-37.4, 13-13-73.

Cross-References:

Local need, SDCL 13-13-10.1.

Foundation aid, SDCL ch 13-13.

Average daily membership, SDCL 13-13-10.1.

Rule 24:17:03:08 Requirement to submit calendar data.

24:17:03:08. Requirement to submit calendar data. All school calendars are due by the last Friday in August. The minimum data reporting requirements for a school calendar are as follows:

(1) Start date of school year;

(2) End date of school year;

(3) Grade levels;

(4) School terms in quarters, semesters, or trimesters; and

(5) Periods.

Source: 36 SDR 215, effective July 6, 2010.

General Authority: SDCL 13-13-37.4.

Law Implemented: SDCL 13-3-51.

Rule 24:17:03:09 Student enrollment dates.

24:17:03:09. Student enrollment dates. Enrollment start date of a student is determined on the day, month, and year on which a student is admitted to a school or educational institution to include preschool. An enrollment end date is the day, month, and year of a student's last attendance in the school. The end date for graduating students shall be the last calendar day of the school unless the student graduates early, in which case the student is counted on the last required day of attendance.

Source: 36 SDR 215, effective July 6, 2010.

General Authority: SDCL 13-13-37.4.

Law Implemented: SDCL 13-3-51, 13-13-10.1.

Rule 24:17:03:10 Requirement to submit educational structure data.

24:17:03:10. Requirement to submit educational structure data. The finalized educational structure data for each school district is due by March first for the next school year. The school district shall report the following information:

(1) New schools;

(2) Closed schools; and

(3) Grade span changes.

Source: 43 SDR 9, effective August 4, 2016.

General Authority: SDCL 13-3-51, 13-13-37.4.

Law Implemented: SDCL 13-3-51, 13-13-10.1, 13-13-37.4.

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